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AYSO Region 109 Menlo Park / Atherton

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Registration FAQs



Table of Contents


Registration Process

How do I register my child?
Why are parents required to volunteer for job assignments and how many jobs do I need?
I don’t live in Menlo Park or Atherton; can I still register my child in Region 109?
When will I be notified of my child’s team assignment?
When does the season begin?
What if my child's school or any other information changed through the year or before the season starts?
How do I withdraw my child if he or she decides not to play?

Fees

How much are registration fees?
Can I pay with a check? Or do I have to pay online?
Can I get a scholarship?

Walk-in Registration

(Note: there is no walk-in registration in 2020 due to COVID-19)
When and where is walk-in registration?
What happens if I am not able to attend the walk-in registration session?
Must I come to walk-in registration if I served as a coach, assistant coach, or referee last year?

General

What information is on this website?
What if I do not have Internet access?
My account is locked and I want to add another player or change my volunteer job.

Team Formation

How are players and teams organized in AYSO?
In what division will my child be playing?
What is the policy for playing up?

Why can't my child play down a division?
How are teams formed?
May I request a particular coach? or request to play with a friend?

May I choose my child’s practice field?
How many times a week will my child practice?

Kinderleague

What is Kinderleague?
How do I register for Kinderleague?



FAQs

Registration Process
Q: How do I register my child?


Log on to update your child's information, add a new player or create a new account if this is your first time in our region. 

For 2020 only, our registration will be two-phased: 
1. Register your child and select a job. We will leave registration open at least through the end of June.
2. Pay the season fees after the health department gives us the green light for fall. We will email all registered players when this happens, ideally before the end of summer. Payment can be made via any credit card.  Financial aid is also available (see Can I get a scholarship?). 

Note: We will not be holding walk-in registration this year. All registrations will occur online.

Q: Why are parents required to volunteer for job assignments and how many jobs do I need?

AYSO is an all-volunteer organization. Every AYSO coach, referee, board member, and other official is a volunteer. In addition to these roles, AYSO needs many other volunteers to help with field set up, equipment, photo day, and other tasks. We ask that each player have a parent or guardian volunteer for one job for each child playing (however the jobs of coach, referee, and board member fulfill your volunteer requirements for all your children due to the greater time commitment involved).

Do not volunteer for jobs unless you plan to fulfill the responsibilities! Some people sign up for a half-dozen or more jobs and fail to do any of them.The result is that we are shorthanded, sometimes in critical roles. Unlike some other sports leagues, you do not need to select all the jobs for which you might be available. Just choose the one you want! That said, if you want to take multiple jobs, we won't discourage you. Just be aware that when you register for a job, we're expecting you to do the work.

You will not be able to complete the registration process without signing up for a volunteer job or paying an opt-out fee. If you register late and cannot find a job that fits your schedule, email [email protected]

Volunteer job assignments are made on a first-come, first-served basis. We hope that you will perform your job, or find a substitute if something comes up. Without everyone’s contribution, we are not able to provide a quality soccer experience for your child or to run a successful soccer season.

Q: I don’t live in Menlo Park or Atherton; can I still register my child in Region 109?

Yes. One of the six AYSO philosophies is “Open Registration.” Our program is open to all children between 4.5 and 19 years of age who want to register and play soccer. Interest, enthusiasm, good sportsmanship, and proper completion of the registration process are the only criteria for playing. You need not be a resident of Menlo Park or Atherton to register in our region. However, you can only register in one region, so if you live in one region and your child attends school in another, you must choose where you want your child to play.

Q: When will I be notified of my child’s team assignment?

Your child’s coach will contact you once team assignments have been made. Players are usually notified of their team assignments by mid-August, depending on the coaches' schedules. Kinderleague players may be notified later. If you have not heard from a coach by late August, contact the Division Commissioner for your child's division. You will find contact information for your Division Commissioner on our website. You will also be able to see the team assignment by logging into your account here and pressing the Team button.

Q: When does the season begin?

Practice for teams in all divisions except Kinderleague will begin sometime during or after mid-August. Each coaching team will decide when its team’s first practice will be held and will notify the players. The season will start with a practice game in early September. Games will be played on Saturdays throughout the season except for our U16 and U19 divisions, which play on Sunday.

Kinderleague teams do not have mid-week practices but meet once a week on Saturday afternoons for drills and scrimmage games.

Q: What if my child's school or any other information changed through the year or before the season starts?

If your email, mailing address, telephone number, or child’s school or grade level changes after registration, send an email to [email protected].

Q: How do I withdraw my child if he or she decides not to play?

We hope that you and your child select AYSO because you agree with the AYSO philosophy and look forward to a fun and enriching experience together in soccer. We do understand that special circumstances may require a child to withdraw from a team and ask you to remember that this will negatively impact all players on the team. Thus, we urge you to submit any requests for withdrawal by early July, before final teams are formed. If circumstances require you to withdraw after that, we will continue to honor all refund requests made on or before August 10, 2020.

Submit your refund request in writing, specifying the name and age of your child, postmarked no later than August 1 to the Registrar at the following address.

Menlo Park AYSO
Attn: Registrar
P.O. BOX 403
Menlo Park, CA 94026

Any refunds not requested will be applied to the Menlo Park AYSO Field Refurbishment Program. Refunds will be mailed before the end of this calendar year.

Fees

Q: How much are registration fees?

The registration fee is $200 ($175 for Kinderleague players) for registration on or before May 31. You will also be asked to pay a $20 per-player fee to the national organization when you register as well as a $2.75 fee to SportsConnect, the platform we use.

Q: Can I pay with a check? Or do I have to pay online?

We accept online payments only. If that is a problem, email the registrar.

Q: Can I get a scholarship?

Full or partial scholarships in cases of financial hardship are available. Email the Regional Commissioner.

Walk-in Registration

Q: When and where is walk-in registration?

Not applicable for 2020

Q: What happens if I am not able to attend the walk-in registration session?

Not applicable for 2020

Q: Must I come to walk-in registration if I served as a coach, assistant coach, or referee last year?

Not applicable for 2020

General

Q: What information is on this website?

Region 109 maintains informational postings such as game cancellations, field locations, practice field layouts, coach and referee information pages, a regional calendar, and regional guidelines in our database that is accessible via www.mpsoccer.org
Again this year we will offer TeamSnap as an option for team rosters and schedules.

Q: What if I do not have Internet access?

  • The Menlo Park City campus (Burgess Park, skate park, library, police department, city hall) has free wifi. You can sit in your car and access the internet. 
  • You may use public access systems at your local library.

Q: My account is locked and I want to add another player or change my volunteer job.

Contact the [email protected].

Team Formation

Q: How are players and teams organized in AYSO?

Players are separated by gender and by age. See the age grouping chart below to determine your child's division. For example, GU8, also called U8G, refers to the "girls under 8" division. Players in this division are typically seven-year-old girls in second grade. BU10 ("boys under 10) primarily comprises nine-year-old boys in fourth grade.

A Division Commissioner (DC) oversees each division. The DC is responsible for forming teams and assigning players and coaches to the teams. Parents are always assigned to coach or assistant coach their own children. The DC attempts to balance the teams in terms of skill level and experience, and actively manages the division throughout the season, mentoring coaches, receiving feedback from parents, and facilitating the smooth operation of the division.

There are nine boys' divisions and eight girls' divisions in Region 109. You can find the names of the division commissioners and their email addresses by referring to the list on this site.

Q: In what division will my child be playing?

The default division for your child is always determined by birth date. Because of a change in national youth soccer policy, our older players will be assigned to divisions by birth year. Our younger divisions will continue to use an academic year. Players under age 8 with fall birthdays have the option to play with their age group or to play up to grade level. Refer to What is the policy for playing up?” to determine whether your child may be placed in the next division up to play with children in the same grade level.
Note that U16 and U19 are combined for girls.

Division

Age

Birthdates

Under 6 (U6) (Kinderleague)

4.5-5 years old

August 1 2014-January 31, 2016

Under 7 (U7)

6 years old

August 1 2013 -July 31, 2014

Under 8 (U8)

7 years old

August 1 2012-July 31, 2013

Under 10 (10U)

9 years old

January 1, 2011-December 31 2012

Under 12 (12U)

10 & 11 years old

January 1, 2009-December 31, 2010

Under 14 (14U)

12 & 13 years old

January 1 , 2007-December 31, 2008

Under 16 (16U)

14 & 15 years old

January 1, 2005-December 31, 2006

Under 19 (19U)

16- 18 years old

January 1, 2002-December 31, 2004


Q: What is the policy for playing up?

The division for your child is always determined by birth date. Refer to In what division will my child be playing?”

Most players will play in their age group. If a child who was born in 2012, 2013, or 2014 has a birthday between 8/1 and 12/31, parents have the option to request “Playing Up” rather than “Playing in Age Group”. This can be helpful for children who are young for their grade and would otherwise be placed on a team with children in a lower grade. Parents have the discretion to make this choice provided they consider the child’s size, motor development, and skill level, as well as maturity. Even if a child is physically more skilled than other players at his or her age level, he or she may not have the maturity to focus and participate effectively in a practice with older children.

Q: Why can't my child play down a division?

For the wellbeing of all players, children cannot play “down” in a lower age division unless there are significant physical or developmental reasons for doing so. The Regional Commissioner must approve the rare exceptions, and will require a doctor’s letter that explains the reasons for playing down.Email [email protected]

Q: How are teams formed?

Players are grouped into divisions based on their age (except as noted above in What is the policy for playing up?). From there, players are placed onto teams. One of the six Philosophies of AYSO is “Balanced Teams.” Each year we form new teams as evenly balanced as possible, because it is fairer and more fun when teams of substantially similar ability play. Our computer program distributes players among teams according to experience, age, skill level, and overall ability of the team. In Kinderleague, experience and skill are presumed to be equal for purposes of team formation since it is normally the first year of play. Your child will be on a team with at least one or two other children from his or her school (unless it is a very small school, in which case we will try to include another similarly-situated player on your child’s team), but teammates may be from different classes or even different grades. AYSO provides terrific opportunities for children to make new friends.

Q: May I request a particular coach? or request to play with a friend?

Because of all the factors that have to be managed and balanced to create teams for 1600 kids, AYSO cannot honor requests to play with a specific coach or player. Each team includes players from your child’s school and from different schools, so that children can make new friends from around the region and so that we can minimize the likelihood of dominant teams emerging in an age division. We are counting on you to support your child's AYSO experience regardless of which team he or she is on, consistent with the AYSO philosophy.

Q: May I choose my child’s practice field?

Our field space is extremely limited (a situation which is only becoming more challenging), and fields are assigned by age to ensure that all teams have enough room to practice. Within those parameters, coaches select the fields and practice times to best synchronize with their own schedules and work commitments. If you are coaching, you will be able to specify your practice field preferences.

Q: How many times a week will my child practice?

Kinderleague (U6) holds a combined practice/scrimmage session on Saturday. U7 teams practice once a week. U8 teams practice once or twice a week. Most teams U8+ practice twice a week. Practices are approximately one hour long.

Kinderleague

Q: What is Kinderleague?

Kinderleague is another name for the Under 6 (U6) divisions. Boys and girls play in separate divisions (BU6 and GU6) on single-sex teams. Players are typically between 4 and 1/2 years old and 6 years old and are most likely attending pre-kindergarten/preschool or kindergarten during the fall season. In Kinderleague, children learn basic skills and play 3-on-3 games in an informal, no-pressure, fun-focused setting. Each player must be accompanied by a parent or other adult who will assist with drills as required. Parents will also be recruited to coach.

Kinderleague teams meet once a week on Saturday afternoons for one hour. Typically a team works on drills for the first half hour and then scrimmages with another team for the second half hour. No additional games or practices are scheduled during the week for Kinderleague teams. Teams usually have 14 players and break into four squads of 3 players each for scrimmages.Players receive a uniform and socks; parents must provide shinguards and appropriate shoes. Soccer cleats are not required.

The Kinderleague divisions play an eight-week season that begins in September and ends in October. See our Calendar for dates. At the end of the season, each player receives a trophy. The registration fee includes the cost of the uniform, trophy, individual picture, and a team photograph.

Q: How do I register for Kinderleague?

No different from registering any other age.  See How do I register my child?

National Partners

Contact Us

Menlo Park-Atherton AYSO Region 109

P.O Box 403 
Menlo Park, California 94026

Email Us: [email protected]
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